Time Off

Paid Time Off (PTO) - Staff Employees

Carolina University offers Full-Time Staff members paid time off (PTO) based on the length of time they have worked for the University and other qualifications listed below.

  • 2 Years employment - 1 day per month not to exceed 10 days in a year
  • 3-5 Years of employment - 15 days of PTO per year
  • 6 years and above - 20 days of PTO per year

The pay for PTO will be granted at the current rate and hours the person is presently being paid.

Paid Time Off (PTO) - Faculty Employees

Full-Time Faculty (12 months) – 1 month of PTO including four Sundays. (PTO is not cumulative nor does it transfer from one contract year to the next).

Faculty (9 month or less contract) – No PTO consideration.

Teaching Faculty – (Full-time, Part-time, or Adjunct) - PTO needs to be cleared with the Dean and should be scheduled when it does not conflict with teaching assignments. Exceptions will be rare and should be submitted to the Dean 30 days in advance.

Administrative Faculty – PTO needs to be cleared in advance with the appropriate Vice President.

Holiday & Holiday Pay

Full-time Staff members and Administrative Faculty will be granted the following days off with pay:

  • New Year’s Day
  • Martin Luther King
  • Friday of Spring Break
  • Good Friday
  • Memorial Day
  • July 4th
  • Labor Day
  • Thanksgiving Day
  • Thanksgiving Friday
  • Christmas Eve through New Year’s Day

If a holiday falls within an employee’s extended PTO period, the holiday will not be counted as PTO. When a holiday falls on a Saturday or Sunday, the University will specify the date that the holiday will be taken, if at all.

Holiday pay will be based on the number of hours that the employee normally works per day.

Extended Illness Policy

Those who have been employed full-time for at least 2 years* may be eligible for Carolina University’s extended illness leave.

*Faculty is waived the 2-year requirement

Once PTO is used up, no further pay will be granted except in the case of a serious illnesses as described below.

  • 3 Months of Illness - Full rate of pay
  • 4-6 months of Illness - 75% of normal pay rate
  • Total of 6 months of extended pay

The employee’s position (or an equivalent position) will be reserved during the period of extended illness leave as required by the Family Medical Leave Act (FMLA).

*To qualify as a serious illness, the Staff member must be unable to perform their normal duties and be required to stay at least one night in the hospital (or require continuing treatment by or under the supervision of a medical doctor or other appropriate health care worker.

Family Medical Leave

Full-time Staff and Full-time Faculty (12-month Contract) - 12 Weeks Unpaid leave may be granted for the birth, adoption of a child or for treatment of Staff/Faculty Members personal health condition that prevents him/her from performing their job* or be eligible under the Extended illness policy.

  • *Staff Employees must have routinely worked 25 or more hours per week to be eligible.
  • *Faculty Employees must have worked 1,250 hours during the 12 months prior to leave period.

Maternity Leave

Staff Employees

  • < 2 years of employment – 12 weeks unpaid leave
  • > 2 years of employment – Granted leave in accordance with Family Medical Leave policy and the Extended Illness policy
    • 3 Months of Illness - Full rate of pay
    • 4-6 months of Illness - 75% of normal pay rate
    • Total of 6 months of extended pay.

Faculty Employees (12-month Contract)

  • Option 1 – First 3 months w/ full pay; member can elect to take 4 weeks PTO with full pay in addition, with the remainder of the semester at 75% reduction in pay.
  • Option 2 – First 3 months w/ full pay; member can elect to take 4 weeks PTO with full pay in addition. The remainder of the semester that is not taken as PTO and the remainder of the semester, 75%. The employee will not be entitled to any PTO in the summer that is used for maternity leave.

*Faculty member must express a desire to continue employment with Carolina University for at least 12 months after leave.